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Reinvent your business with Managed Print Solutions.
Managed Print
Streamline Processes, Save Money, Boost Productivity
To succeed in Montreal’s tough business market you need to make sure that your small business is operating as efficiently as possible. The less time and money you have to spend, the greater your profits. Investing in managed print solutions from XMA Technological Solutions, an authorized Xerox agent, could be what increases your company’s presence.
Understanding Managed Print Solutions
Managed print services come in many forms but the ultimate goal is to optimize your business printing output to improve the productivity of your employees and business processes. It all starts with a printing assessment to analyze your printing costs and to determine where the most time is being lost. After performing a print audit, managed print solutions can be implemented to streamline processes to reduce waste, save time, and boost production. Not only can managed print solutions help you to streamline your business printing infrastructure, but it can also be used to implement automated processes to improve document secutiry and sustainability for your company.
Streamline Your Business with a Printing Assessment
Something as simple as streamlining your business’s printing and copying infrastructure can significantly reduce downtime, helping your employees to increase productivity, which will maximize profits. A printing assessment is a simple method of analyzing and optimizing your printing infrastructure to make it run more smoothly so you and your employees can spend more time on the things that matter most to your business. Reduced downtime equates to more productivity.
Benefits of Managed Print
XMA delivers managed print services to help your small and medium businesses (SMBs) centralize management of all your devices - including office printers, office copiers and multi function printers from multiple manufacturers.
What can Managed Print Services do for me?
With centralized management of your networked print devices, you can scale your Managed Print Services solution for your team, department, or company-wide requirements, and balance business needs with budget realities;
- Cut costs on printing consumables, service, and your cost-per-page
- Reduce energy consumption through device consolidation
- Reduce waste by ordering the supplies you need with no “leftovers”
- Free up IT resources for more mission-critical tasks rather than installing, supporting and maintaining print devices
- Ensure devices stay up-to-date through remote maintenance and lifecycle management
- Control and forecast budgets accurately by setting your printing and supply costs up-front
Our highly trained Managed Print Services experts will maximize your cost savings and continually fine-tune your output fleet for optimal productivity. They’ll also use proactive monitoring tools to predict and resolve potential issues. Best of all, they can completely customize service offerings to your unique business needs.
How flexible is our Managed Print Services solution? (MPS)
Very flexible, XMA can design a solution for any group of printing devices on your network. Our comprehensive solution supports all brands of networked office printers and multifunction printers - monochrome and colour.
How does Managed Print Services improve your print environment?
Simplified accounting. Managed Print Services customers receive a monthly, itemized invoice for the number and type of prints made across their print fleet. It includes everything needed to accurately review, reconcile, and forecast your office printing budget. Cumulative data helps you identify excess printing trouble spots and make appropriate adjustments.
A fixed cost-per-page. In an un-managed environment, every document printed uses a variable amount of ink or toner. You pay a different price for every print. Service calls are unpredictable and typically support minimum thresholds for multiple service vendors. With Managed Print Services all your variable expenses are consolidated. Customers pay a fixed cost-per-page that reduces your overall expenditures.
Ease of use, peace of mind. Managed Print Services also saves soft dollars by simplifying ordering and vendor management of multiple suppliers. With Managed Print Services there’s no need to keep an inventory of supplies on hand. You get next-day delivery whenever any device requires more. With our Managed Print Services Assistant print monitoring software you get real-time visibility of your networked print fleet and can order supplies or service online from a single, dedicated supplier.
Managed Print for SMBs
In today’s economy, everyone is looking for ways to cut costs.
For most companies the ongoing expense of office printing—cost-per-print, routine maintenance, and service —is an unexplored opportunity for significant, cumulative savings. XMA Solutions Technologiques delivers managed print services to help your small and medium businesses (SMBs) centralize management of all your devices - including printers, copiers, and multifunction printed from multiple manufacturers. All of our products, software and services are designed to help your business grow and increase your company’s bottom line in today’s challenging business environment.
Managed Print Services Opportunities
With centralized management of your networked print devices, you can scale the managed print services solution for your team, department, or company-wide requirements, and balance business needs with budget realities.
Here is what a managed print solution can do for your business:
- Cut costs on printing consumables, service, and your cost-per-page
- Reduce energy consumption through device consolidation
- Reduce waste by ordering the supplies you need with no “leftovers”
- Free up IT resources for more mission-critical tasks rather than installing, supporting and maintaining print devices
- Ensure devices stay up-to-date through remote maintenance and lifecycle management
- Control and forecast budgets accurately by setting your printing and supply costs up-front
XMA has helped Small to Medium Sized Businesses in the following areas
Examine this list to help identify the areas where we can help you:
- Free print assessment service
- Provide fact based data on your current print usage and costs and identify protential cost savings opportunities
- Technology assessment of your current network
- GAP analysis of potential risks and identify IT infrastructure opportunities
- Green assessment - make your current business more sustainable
- Map current print related opportunities to reduce your company's carbon footprint
- Assess your current security measures
- Identify current risks and suggest potential prevention strategies and disaster recovery planning
Our highly training manged print services experts will maximize your cost savings and continually fine-tune your output fleet for optimal productivity. They’ll also use proactive monitoring tools to predict and resolve potential issues. Best of all, they can completely customize service offerings to your unique business needs.
Let us help you to get started reducing costs, increasing productivity and reduce your environmental footprint!
Managed Print for Enterprises
Managing enterprise printing requires time, staff, network bandwidth and resources. Cost control is a concern, but it’s not your core business, it’s ours.
Enterprise printing encompasses all of your business printing related output. It includes everything you create using your office printers, MFPs, copiers, scanners, fax machines, and high volume output devices. Today, enterprise printing extends beyond the office. As your employees become more mobile, you’ll need to address their printing concerns. Add to this output, everything you send out for quick printing, offset, mail and distribution and don’t forget the service desk, tech support team and supplies that support it all!
Corporations know they can cut printing costs by as much as 10 to 30%, but often they’re unsure where to start. We’ve helped guide companies using our proven process. We’ve helped many organizations to save on document costs and services. We also offer solutions for information storage and document management.
Xerox Managed Print Services are not just for large, global corporations. We deliver results like these to companies of all sizes.
Here’s why you should choose us:
- We’re a leader in the Gartner Managed Print Services Magic Quadrants
- We’re ranked as a Managed Print Services leader by IDC and Quocirca
- We have more than 10 years experience as a Managed Print Services provider
- We have over 9,400 active patents in Manged Print Services
- We currently manage more than 1 million print devices made by Xerox and other manufacturers
- We deliver 24/7 multilingual, global support
Here’s how we can help:
First, we conduct a comprehensive print assessment
We’ll help determine exactly how much printing costs your company. We’ll find the waste and help you to eliminate it. Our assessment determines your Total Cost of Operation calculating both your businesses hard and soft costs. We will conduct end user studies and analyze your company’s workflow.
We design an ideal enterprise print solution specifically for your business
Once we understand your company’s print needs, your users, and any specialized applications or hardware you need, we then work to design your ideal print environment. This encompasses your entire workplace, including mobile print solutions.
We help you transition to your new print environment
Putting in place a new infrastructure is a major project requiring step-by-step training and migration. We are experts at managing change and will provide end-user support, training and ongoing communication to make your transition seamless and without disruption.
We work with you to monitor and improve your print environment
Your service-level agreement includes proactively monitoring devices, restocking consumables, repairs, customized invoicing, asset tagging and detailed reporting. We work with you through the life of your contract to constantly monitor and improve your enterprise printing, saving you both time and money.
An MPS Case Study
For InterContinental Hotels Group, it means spending less time on document production and more time making guests feel comfortable. Our managed print services helped the City of Rochester, NY, use less power and save a projected $2 million over five years so they could close a budget gap. And British Telecom reduced their carbon footprint 50% to help advance their competitive position as one of the world’s largest IP network operators.
Free Print Assessment
Learn more about how to better control the print costs in your office.
Did you know?
Were you aware that currently 90% of all North American companies do not know how much they are spending on print and that print is now the 3rd highest office expense behind rent and payroll? Combine this with the fact that, on average, the typical office worker prints 34 pages per day of which 17% are never used. That translates to 8,840 pages per year with over 1,500 pages of waste. With these numbers it makes sense that more companies are exploring products and solutions to help reign in these uncontrolled expenses.
If you would like to learn more about how to better control the print costs in your office, then the first step is a Free No Charge Document Assessment. Simply fill out the form below to start the process of controlling the print costs in your office.