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Accounts Payable Automation Skip to main content

Accounts Payable Automation


Automating your accounts payable processes is the first and most important step in tightening up your daily operations.


You can simplify your invoice approval/validation processes AND reduce your costs.

Automating your accounts payable processes is the first and most
important step in tightening up your daily operations.

According to a recent survey of 250 CFOs:

520 Hours/Year

AP teams spend more than 520 hours per year on managing tasks that can and SHOULD be automated (processing invoices, validating POs).

20 Hours/Week

More than 28% of these teams spend more than 20 hours per week on tasks such as these (which is the equivalent of 1040 hours PER year!).

That’s too
many hours.

You and your team can reduce your costs if you work more intelligently.

Manual processing is time-consuming and your employees' time can be better spent elsewhere.

To put it into perspective:

  • Did you know that it can cost up to $15.00 to process an invoice manually?
  • By automating this process, that number can be reduced to LESS than $3.00.

That’s significant! It should look like this:

Automating accounts payable processing
Automating accounts payable processing for easier monitoring and control

You need to have access to easier monitoring and better control of the process.

With AP automation, you can set custom rules to automatically route invoices and supporting documents for payments/approvals. These documents will get sent to the specified team members (based on the rules that you set in the system).

Why Automate Your Payables?

Your team is capable of so much more! If only they had the time...

Eliminate data entry

Enable electronic approvals

Generate audit trails

Easily match POs, invoices and delivery notes

Enable invoice coding

Have a more simplified and centralized archiving process

Eliminate data entry

Automated data capture removes the human error component that is typically involved in this step. With this in place, data entry is faster and less error-prone.

Automating accounts payable processing and eliminate data entry

Enable electronic approvals

When sending invoices and documents for approval, sending electronically not only makes the process more efficient and faster, but it also opens up the opportunity for better tracking.

Automating accounts payable processing with electronic approvals for sending invoices

Generate audit trails

With electronic audit trails in place, you can easily track an invoice from receipt to payment.

Automating accounts payable processing with generated invoice audit trails

Easily match POs, invoices and delivery notes

Via 3-way matching, the validation process between the purchase order and the delivery note is done automatically which significantly simplifies the process for everyone involved—saving you time AND money.

Automating accounts payable processing with automatic matching of purchase orders, invoices and delivery notes

Enable invoice coding

You are able to set rules that will automatically set the general ledger code for each invoice. This will remove any room for inconsistencies and errors that are often found in manual coding.

Automating accounts payable processing with enable invoice coding

Have a more simplified and centralized archiving process

All documentation can be easily and quickly searched for immediate retrieval when necessary. This should give you peace of mind.

Automating accounts payable processing with a centralized archiving of invoices

Data Entry

Taking this necessary step forward will save your team a lot of time.

learn more about simplified archiving

Book a Meeting and Get Started Today